Minutes are the written record of all actions in a meeting, including city council meetings. For a board meeting, everyone present is listed in the minutes.At membership meetings, however, the members in attendance need not be listed in the minutes. Include the full names of the presiding officer (chair), governance members and recording secretary in attendance. First Board of Directors meeting minutes template. Free corporate form for recording the minutes of the first directors meeting. Corporate minutes should be used whenever a corporation holds formal meetings of its board of directors, shareholders, or committees. Learn best practices for Georgia HOA and condo association board meeting minutes, from who takes minutes, to what to include. Board meeting minutes in a board meeting with practical tips to improve. See a meeting minutes template and sample minutes.