Our free template for first meeting minutes has been made to accommodate the differences of a sole director versus a board of directors. First Board of Directors meeting minutes template.Free corporate form for recording the minutes of the first directors meeting. Corporate minutes for single shareholder are the written record of all decisions or actions that are taken during a meeting of a corporation's shareholders. What Information Do Board Secretaries Need to Record? In this article, we'll cover how to write a board resolution, why it's important, and how you can make the process easier. Some corporations must hold annual meetings and draft annual meeting minutes for satisfying their business compliance responsibilities. For a board meeting, everyone present is listed in the minutes. At membership meetings, however, the members in attendance need not be listed in the minutes. For email action, the email consents of each director must be included in the next meeting minutes and kept with the association's official corporate records.