The Board Proceedings Division will periodically revise this Board Meeting Reference Manual, with assistance from the Legal Department, to keep it current. Few associations have perfected a formula for the ideal board experience where directors are genuinely governing and visioning.Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Annual Business. Meeting. Most state corporate laws require proof of an annual business meeting. Charitable. Solicitation. A formula for the ideal board experience where directors are genuinely governing and visioning. The board secretary and president should agree on the board minutes' content. Directors Patu and Peters were present. Part of the success of Harris Farm is that we bring this breadth to the board. It is a winning formula.