Current and archival board meetings, agendas, and minutes are available online. Meeting agendas will be posted three days prior to the meeting.Public meeting material will be posted following the meeting. Board meeting materials. Board meeting minutes serve as legal protection for your nonprofit organization. "Action items that are actually tasks assigned during a meeting" would need to come out of motions. The minutes will show the motion having passed. Description: Action or informational items from Board Directors. 12) Reports from Board of Education Directors. Two new members will need to be seated under New Business.