Copies of the agenda are available at no charge in the Office of the City Secretary in the City Hall Annex, Public Level. Members of the public can sign up to speak on any agenda item at the meeting.Speakers are usually allowed two minutes. First Board of Directors meeting minutes template. Free corporate form for recording the minutes of the first directors meeting. Documentation: Corporate minutes provide a written record of important discussions, resolutions, and transactions conducted during corporate meetings. 1001 Preston, 1st Floor, Houston, TX 77002. Appearance Request Form. Title, Date, Agenda, Minutes. Board of Directors Holiday Reception, Dec.