A company may decide to issue extra shares, free of charge, to existing shareholders in the same proportion as their existing holding. Mostly, the Board of Directors Meetings of a company go as expected.Convene a Board Meeting: The company must convene a Board Meeting approving. The allotment of the bonus shares and follow all the protocols for the same. Board resolutions; Shareholders' resolutions; Share certificates; Common seal (optional) and; Registers.