In California, Section 600(b) of the Corporations Code requires the shareholders of the corporation to hold an annual meeting to elect corporate directors. How to Hold and Document a California Corporation's Shareholder and Director Meetings and Minutes.In California, all corporations must hold valid corporate meetings and keep corporate minutes in a minute book as a record of those meetings. Corporate minutes are used to record actual happenings during directors' or shareholders' meetings, such as decisions on tax, legal, and financial matters. This publication provides sample resolutions for common board actions. In California, there are no statutory requirements for LLCs to hold annual meetings or keep formal meeting minutes. A meeting of the Board is typically held four times a year. Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use.