Find answers to the most commonly asked questions about the open meeting law. This is intended to be a guide for chairs of multiple-member bodies, and their associated members, responsible for posting meetings and filing minutes.Meeting Minutes are preferred to be emailed to the Town Clerk's office in a Word or PDF form. These solicitations offer to complete corporate meeting minutes on behalf of the corporation for a fee. If such a request is denied, however, a member can call for a vote of the board to instruct the chair to include the item on the agenda of the next meeting. Notices must contain an agenda with a numbered list of topics the chair reasonably anticipates will be discussed. Agenda and time of next meeting. How to take corporate meeting minutes? Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use.