An Executive Board Member Resigned from their position during our last meeting. Their goal was to add themselves as a candidate for a different Board Position.These resolutions are drafted as Standard Clauses and should be inserted into board minutes or a form of unanimous written consent. For a sample application and interview questions, see "Steps to Fill a School Board. Member Vacancy with Sample. Free meeting minutes template for a Corporation or LLC. The Resigning Director template is available for immediate download. For clarity, the school board member should submit a letter of resignation with the effective date so the official board minutes can reflect the change.