Corporate meeting minutes are a formal record of your company's important discussions and actions. They can and should be more than a formality.Meeting as provided for in the By-Laws of the corporation. Complete and file a Certificate of Surrender of Authority with the Department of State. Board meeting minutes are crucial official records. Learn how to succeed at writing them effectively with our guide and free templates! Distribution – Minutes for your club should be completed and submitted to everyone listed on the Minutes Distribution List within 48 hours of your meeting. Explore our comprehensive guide to corporate meeting minutes, including easy-to-use templates for legal compliance and efficient meeting documentation. If you're tasked with this responsibility or are looking to enhance your minutetaking skills, you will find this blog post highly beneficial. Corporate minutes should be used whenever a corporation holds formal meetings of its board of directors, shareholders, or committees.