In Outlook, open the meeting for which you want to take notes. In this one-to-one I'm focusing on the meeting notes and a tool that will help you capture what is agreed in that meeting.Open OneNote on your computer. Meeting minutes are used to capture important details in a corporate meeting. They help ensure transparency and accountability in the decision-making processes of the corporation. Another way to do this is to open up the meeting invitation in Outlook. Try to understand what people will need out of your meeting after it's complete. What will the written record need to reflect? Tracking meeting minutes, including action items after the meetings, can be difficult with tools like Word and Outlook. Board Meeting Minutes.