The Maricopa County Board of Supervisors Formal and Informal meetings are open to the public and will proceed under ARS 38-431 et.al. Approved minutes must be posted to Web within 2 working days after approval.Applicable Ethics Policies and Laws. 3-12. A. Definitions for City of Phoenix Ethics and Gift Policies. Arizona law requires all Arizona corporations to hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. All meetings of the association, board of directors and regularly scheduled committee meetings are open to all members of the association. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. The Board Meeting Overview will guide you through the meeting processes and also provide background on current board members.