The Maricopa County Board of Supervisors Formal and Informal meetings are open to the public and will proceed under ARS 38-431 et.al. The two most important corporate formalities that all.Thus, they should consist of a clear, accurate, and complete report of all business transacted and should be worded in a manner that is simple and unambiguous. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. What Are Meeting Minutes? All meetings of the association, board of directors and regularly scheduled committee meetings are open to all members of the association.