Every Arizona Corporation should prepare minutes of all meetings of the shareholders and directors. We offer our annual meeting minutes templates.All of these templates are downloadable for easy utilization. Explore our comprehensive guide to corporate meeting minutes, including easy-to-use templates for legal compliance and efficient meeting documentation. Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. What is the Professional Format for Meeting Minutes? There are no requirements to file meeting minutes but the state copies should be kept with the corporate records. To guarantee you are prepared for the meeting, create a template with all the relevant particulars filled out before the meeting begins. Corporate meeting minutes are the recorded notes taken at a corporation's staff or board meeting. Just create a template for your corporation and then have minutes for each of the missing years.