Include meeting date and agenda item number or off-agenda item. This Board Meeting Reference Manual is intended to be a working guide and useful tool for Board Members and BOE staff who participate in Board meetings.Speakers will have 2minutes total for any matter not on the posted agenda. The Board limits testimony on matters not on the posted agenda to five minutes per person and not more than fifteen minutes for a particular subject. All regular meetings are held in the SMUD Auditorium at 6201 S Street,. Sacramento, California, unless otherwise designated on the Board meeting. A business entity can be formed in California online at bizfileOnline.sos.ca.gov. Filing tips are included with most online forms. Record in the minutes the time and place of each meeting of the Board, the names of the Board members present, all official acts of the Board, the votes. Board Meeting Agenda 1.