Include meeting date and agenda item number or off-agenda item. A business entity can be formed in California online at bizfileOnline.sos.ca.gov.Filing tips are included with most online forms. Agendas are usually available on the event page about 10 days before the date of the meeting. The City Clerk is responsible for the official seal and records of the city. The City Clerk acts as secretary of the city council and all other boards. In California, there are no statutory requirements for LLCs to hold annual meetings or keep formal meeting minutes. Meeting minutes for Director Hearings that occurred in 2023.