Information regarding submission of public comments and meeting participation is available on the Clerk of the Board website. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template.Click Video to listen to the meeting and view agenda documents. The Board of Directors now takes time to consider your comments on items which are on the agenda. The. • Prepare Board meeting open session minutes for Board approval.22. • Prepare Board meeting closed session minutes for the Executive Director's approval.23. Board meeting minutes are crucial official records. Learn how to succeed at writing them effectively with our guide and free templates! Search upcoming meeting dates and previous meeting material. All regular and special meetings of the Board of Trustees are open to the public.