Note the company name, meeting date, time, and location. This Board Meeting Reference Manual is intended to be a working guide and useful tool for Board Members and BOE staff who participate in Board meetings.Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. (2) Minutes of the proceedings of its members. Under California law, corporations are required to have an annual meeting of shareholders and to hold regular meetings of the board of directors. To submit a written comment, please use the eComment service which is the most direct way to voice your opinion for upcoming Board meeting agenda items. The Port of San Diego welcomes the public to attend meetings of the Board of Port Commissioners to learn about and connect with policy decisions.