Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items.Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. This Board Meeting Reference Manual is intended to be a working guide and useful tool for Board Members and BOE staff who participate in Board meetings. Announcements. Note: Can record announcements. Each regular board meeting includes a period for public participation regarding educational issues and other areas within the board's jurisdiction. Ian called the meeting to order at p. M.. â—‹ Quorum was established with 9 out of 10 members present at the start of the meeting. Most of our clients have chosen to create an individual item (row) for each meeting date and then store that week's meeting notes in a Files column. View Agenda Documents.