Business Meetings are held the 1st Saturday of the Month at 10 AM. If you're looking to attend a Business Meeting hosted on Zoom please reach out the Secretary. Agenda materials for each meeting are generally available at the end of the business day the Wednesday prior to each Tuesday meeting.San José State University. Lesson: How to Write Agendas and Meeting Minutes. Click on "HTML Agenda" to view the agenda and Board items in the browser window, or select "Agenda" or "Packet" to download a printable PDF version. Specific directions on how to participate in the Board Meeting are located under the public comments section of the agenda and on our website.