Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Gasification Technologies Conference.The chairman shall allow each speaker five minutes but may expand the time as needed if doing so will not interfere with the Board's completing its business and. A majority of Board members must be present for a meeting to be held. Gallon (1 MG) Ground Storage Tank (GST) as approved in the adopted FY2223 budget.