The Board of Directors must keep written minutes and a recording of all open meetings. The following procedures govern how to run meetings for the Utah Board of Higher Education ("Board").Relevant Policies and Procedures. Before calling an EGM, the board of directors must finalise the agenda, including resolutions to be discussed during the meeting. In order to conduct the public's business in an open and efficient manner, the Town Council of. - It provides requirements for conducting meetings of public officials, who have the authority to make policy and budget decisions in the public's interest. Reasons for calling an EGM. Download the format, follow the steps, and ensure compliance. MEETINGS OF BOARD OF DIRECTORS: (No.