Agenda and time of next meeting. How to take corporate meeting minutes?Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use. We provide a free sample LLC first meeting minutes template here to memorialize the minutes of the first meeting of your LLC. The Board sets aside 15 minutes at each Board meeting to hear from anyone wishing to speak. XXXX Planning Committee: Meeting Minutes. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting.