Free meeting minutes template for a Corporation or LLC. The Resigning Director template is available for immediate download.Meeting minutes should always record any changes in the board's membership and its officers. 1. The Secretary shall be responsible for the preparation of the minutes of meetings of the Board of Directors (and of the Executive. If a resignation is made effective at a later date, the Board may fill the pending vacancy before the effective date if the Board provides that the successor. A board of directors must consist of one or more individuals, with the number specified in or fixed in accordance with the articles of incorporation or bylaws. Including a vacancy resulting from an increase in the number of directors: 1. The members may fill the vacancy;. 2. The vote to fill an empty seat must be on the meeting's agenda. Any Director may resign at any time.