If such a request is denied, however, a member can call for a vote of the board to instruct the chair to include the item on the agenda of the next meeting. The law requires that existing minutes be made available to the public within ten days of a request, whether they have been approved or remain in draft form.Board of Public Accountancy Meetings. Meeting notices and agendas are posted here. The questions and answers set forth below will cover policies and protocol for taking and retaining condominium board meeting minutes. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. The Board meets on the 1st and 3rd Tuesday of each month at 7 pm at the location specified on the meeting agenda. Residents are invited to attend.