Board Meeting: Agenda. ➢The agenda for a board meeting must contain: ➢A clear and complete statement of the topics to be considered during the meeting.Document any presentations, reports, or financial statements presented during the meeting. Include the names of presenters and key points discussed. Please fill out and submit a white "Citizen's Request to Speak" card and hand it into the Board President before public comment begins. Meetings and agendas are posted in the Agenda and Meeting Portal three (3) days prior to the scheduled meeting.