Having an established board meeting agenda helps the board maximize accuracy, efficiency, and productivity. Here's what to include in yours.All board members are entitled to advance notice of all board meetings. Notice for regular meetings can be contained in a schedule of meetings for the year. This section describes some of the specific meeting requirements that apply—in addition to those under the open meetings law—to these governing boards. Elect, appoint or remove directors, or fill vacancies on the board of directors or on any of its committees; or. (4). Fill vacancies on the board of directors or on any of its committees. Enjoy our free minutes template for your corporation's first board of directors meeting. Like all our forms, this template is intended for individual use. Every set of compliant nonprofit bylaws should outline the process for adding and removing members of your board of directors.