In such event, the notice need not be given twenty-four hours prior to the meeting, but shall be given immediately upon completion of the meeting agenda. To do so, working from a pre-planned agenda that allows for discourse is important.Many boards vote to approve the agenda at the beginning of the meeting. There is always a section of our agenda that allows for visitors to participate in the meeting with comments, suggestions, or concerns. Agendas are available for public review no less than 48-hours before the scheduled meeting. What kind of notice should be given to the public when a meeting is planned? Are detailed minutes required to be taken at a public meeting? Public bodies must notify the public when and where each meeting will take place and must sometimes give notice of what matters will be discussed.