Keep your meetings on time and on track—put together an agenda ahead of time using designer-created customizable templates. Make your meetings more organized with these sample agenda documents from Canva.Our templates are free to use, edit, and print. Once you open BoardDocs, click "Enter Public Site" to select the agenda. Here is how to apply Robert's Rules of Order to your meeting agenda and have a productive meeting that doesn't last longer than it should. We have created a sample board meeting agenda template your board can use immediately. Use this basic meeting agenda template to keep your meetings organized and productive. APPROVAL OF MINUTES OF BOARD MEETING OF September 25, 2018. To speak on an item, please print your name on the sign in sheet and include the name of the project.