Resignation Acceptance Letter Format. Use this template when you're sending the letter to your manager after telling them you're leaving.Do you need a Letter of acceptance of resignation from an employee? Download this Letter of acceptance of resignation from an employee now! Official resignation and departure date; Thank you; Offer to help with the transition; Conclusion; Contact information. Sample Resignation Letter. Your resignation letter should be to the point, concise, and clear. I would like to submit my notice effective immediately, making my last day . The new employee will be notified of this policy in the initial appointment letter. Please take a few minutes to fill out a brief survey, available in English and Spanish.