Learn what a withdrawal letter is, how to write a letter of withdrawal and see a template and an example to help you write your own. Second step: Validate with the employer that the offer has been formally withdrawn.Be polite, don't make up reasons. Just tell them you regret to inform them that you can't take the position. Wondering how to rescind an offer letter? This guide will help you do so with grace and class, so you can still maintain a strong employer brand. An employer can rescind a job offer for any reason, even if the employee has already signed an offer letter. If you had a job offer rescinded, you might have claims for breach of contract, promissory estoppel, or fraud. Send them a physical letter that includes the information that was provided over the phone. Eligible for hire with Dallas County, the following steps shall be completed: (1).