The first thing you should put on your job acceptance letter is the date. Include it underneath the header close to the top of your letter.Need help drafting a job offer letter? A sample letter offering a job contingent upon the results of a background check or other criteria. Dear. ,. As a result of your recent interviews, I am pleased to make you the following offer of employment. Read on to learn why and how to write an employee offer letter. In the formal offer letter, provide comprehensive details about the position, compensation, benefits, and other pertinent terms. This letter serves as an offer of employment to you for the University Support Personnel System position.