Explain that you accepted a job offer, that the acceptance was in writing, and say who sent you the offer. Most companies will notify that they have received your application, but there is not an automated rejection.Should I let potential employers know I have a job offer? Click on View job listing to see more information on the job. Please be advised that resumes, letters of reference, etc. , submitted with your application become the property of City of Franklin and cannot be returned. You may also call (757) 562-8508, between the hours of a.m. If a candidate declines your job offer, it's disappointing but inevitable. Use these 5 sample email responses to respond and keep it moving. To help, we put together a step-by-step guide to completing the application process as a first-year applicant.