Need help drafting a job offer letter? XX FTE) position as (classification title) in the (department), effective (date).Learn what to include in a job offer letter and use our ready made template. DO include the following in your offer letter: The name of the company and the name of the employee. Fill in the highlighted sections and edit the letter to meet the needs and requirements of the department or the individual to whom the offer is being made. This letter of offer and notice of appointment is for a current employee hired into a non-tenure track, fixed-term position. It outlines the key terms of employment.