The sample job application rejection letters below will give you a good start when communicating with candidates who haven't made the grade. Use these sample letters for declining a job offer as a starting point to fill in your details.Giving a timely response is the most polite. The quicker you respond, the quicker the employer can fill the role. "I'm very sorry but something has just come up that prevents me from taking the position with your company that you offered me. Decline a job offer politely with our job offer rejection letter template. Say no gracefully and maintain a positive relationship. Rejection is not a reflection of your worth. It's a chance to refine your approach. We have a few simple rules when rejecting a job offer: be respectful and appreciative, lead with politeness, be true to yourself.