Thank you again for this offer! In this article, we'll show you a step-by-step for how to reply to a job offer email and provide you with samples to use as an inspiration.1 - I would like to know the status of my job application. Personalize the email: Address the email to the person who extended the offer. Avoid using generic greetings like "To Whom It May Concern. CocoDoc collected lots of free Sample Job Offer Acceptance Letter for our users. 1. Decline the offer in WRITING. DHR, in writing, requesting a final position release prior to making a job offer. I received a text message from an unknown sender with a job offer. Should I respond to the email address in the text?