No document photocopies, pictures of documents or laminated documents will be accepted. Template for letter of acceptance.First, find out the correct formal form of address for the king: His Royal Majesty; His Majesty the King of…, etc. Proof of residency must show applicant's address (not P.O. Box or in care of a third party) and include the applicant's name. Ready to offer someone a job? Create a free Employment Offer Letter outlining the details of your offer. Two of the following showing the applicant's name and address: Utility or telephone bill; Letter from a government agency dated within the last six months. If the entity does not have a principal place of business in New York State, insert the principal out-of-state address. Additionally, I shall complete all employment and insurance forms for the new employee orientation. Use the address below to send correspondence and parcels to inmates.