Giving a timely response is the most polite. The quicker you respond, the quicker the employer can fill the role.Step 1: Show Your Appreciation First and foremost, it's important to thank the hiring manager for the offer and for and his or her time. I'm sorry to say that your candidacy did not make it to the next round; we've had a very competitive pool for this position. Got the call from the LA personal Department and the lady told me I will receive the offer letter in 2 days and paperwork to fill-up.