How do I submit a bid or proposal? All formal bids and proposals shall be submitted as specified in the solicitation document.This website has a great example of a business letter format. Finally, remember your goal. (To be typed on the letterhead of Offeror). Complete, uptodate work order status. •. Round-the-clock access, communication and tracking. •. PROPOSAL COMPONENTS: To aid in the evaluation, it is desired that all Proposals follow the same general format. We check for the following items, and we will notify you (or a local designee) if we see something out of the ordinary or there is an incident at the property. The AZDPS does not approve or endorse any private companies that offer "streamlining services" to assist with the application process.