This resignation letter should include details of the resignation like date and reason for leaving. Sample Termination Acceptance Letter: From Department Chair to Employee.Print on Department Letterhead. Date. Sample Resignation Letter. C. An employee who wishes to resign in good standing shall give the appointing authority, in writing, at least 2 weeks notice of resignation. In the opening paragraph, clearly state that you are resigning from your position. Resigning to accept employment elsewhere, retirement, termination, or end of contract). An employee who wishes to resign in good standing shall give the appointing authority, in writing, at least 2 weeks notice of resignation. Sample Resignation Letter. Date. Recipient's Name. Department. Address.