INSTRUCTIONS: Please complete form, discuss leave plans with immediate supervisor, obtain signatures, attach proper documentation,. I still have time to accept or deny the offer.Most Maryland court forms and brochures are available in this index. I need advice on how to write a letter declining a position that I have previously accepted. Report the date you recieved your offer letter and no further information. In the meantime, continue to make applications for employment. Address Change Request. In the opening paragraph of the letter enter the job position that is being offered, then enter the name of the company that is the Employer. Baylor College of Medicine will accept four individual letters at the most. This class will help you learn how to fill out the form. Watch.