Dear Ms. Gray: I am writing to formally accept your job offer and tell you once again how pleased I am to be coming to work at Orange Center. Follow these steps to write a letter of acceptance: Address the appropriate recipient.Express your gratitude for the job offer. A sample letter offering a job contingent upon the results of a background check or other criteria. Include a clear, explicit acceptance of the job offer and a confirmation of your agreed-upon job title and start date. Wrap up with a question about next steps. The sample letter below is a classic job acceptance letter. Your notice period will be observed according to your contract, and we will work closely with you to wrap up any outstanding responsibilities. You should include language that your company has the discretion to alter or rescind information of the offer letter in the future. You want to convince the reader that your interest in the job and company are genuine and specific.