A sample letter offering a job contingent upon the results of a background check or other criteria. Need help drafting a job offer letter?In your acceptance, restate the terms of the offer to ensure everyone has their details straight. I am pleased to accept your job offer as (position title) at (Company XYZ). I recently received, and have accepted, an offer from another organization. Once you accept the offer, your orientation with the HR team will begin. Thank you for reaching out to me over the phone yesterday. I am very pleased to accept the position and know I will make a positive contribution to your organization. Include a space where the potential employee can sign and date the letter to signify their acceptance. Filling in the Job Application Summary.