"Explore our page to learn how to formally accept an employment offer. Include a space where the potential employee can sign and date the letter to signify their acceptance.Wondering if anyone can shed some insight into the hiring process for jobs with the state (DNR, DHS, etc.). I have so many questions about how long it takes. " If the employer uses an offer letter, the terms and conditions of employment should be fully described as the company understands them, and the offer letter. Clearly state that you accept the offer. Mention the position and confirm your excitement about joining. A vacancy is defined as a non-temporary (more than 12 months) opening in the classified service which the Appointing Authority determines to fill. Fax reports to 800-692-4473. I am writing to confirm my acceptance of your employment offer on April 20 and to tell you how delighted I am to be joining XYZ Corporation in Chicago.