Use these sample letters for declining a job offer as a starting point to fill in your details. This blog post will teach you how to turn down a job offer with 15 examples and templates that will make declining a job offer an ease.I appreciate the opportunity to interview, but am writing to withdraw my name from the candidate pool. I wish you every success in your search. 1. Let your employer know as soon as possible. Avoid letting your employer wait too long. In any case, be sure to state a reason for declining to avoid any confusion. It is also important to include a positive statement thanking them for the offer. Letters from advisors or other school officials must be on school letterhead. Official transcripts will be required prior to final offer of employment.