Need help drafting a job offer letter? A sample letter offering a job contingent upon the results of a background check or other criteria.Enter the date of the Offer Letter. Then enter the name and address of the potential employee who is being offered the position. Go back to the companies you were waiting to hear from and inform them you are no longer interested in the position as you have accepted another offer. Don't know how to respond to a job offer? Here's what to say when you're accepting a job offer, declining, or negotiating it—with examples. An offer letter is a document that holds the terms of employment for a new hire. It includes the salary, benefits, and other important information. In this video I'll share with you what to consider before accepting a job offer and how to write an email to accept that job offer.