Include your name in the subject line ("Your Name – Job offer acceptance"). This helps ensure that your message isn't overlooked in a busy inbox.The process consists of the following steps: Create an Account. There are 7 acceptance letter samples you will see here. They can be used for different purposes. An offer letter generally isn't binding so that doesn't really mean anything more than an email or phone call. If you have made up your mind then write a simple letter telling them that you have decided to withdraw your acceptance letter. Outlined below are the steps to follow before extending an employment offer via the Offer letter to the selected applicant. A completed State job application is required for both Attorneys and Staff positions. Applying for a new job can be nerve-wracking.