Call or email the person who made you the written offer. Follow these step-by-step instructions to create job-offer letters that reduce legal risks.Links to sample letters are included. We provide seven job acceptance email templates to help you craft the perfect response, ensuring a formal acceptance of the position. An example phrase to use would be "Hello. I accepted the offer a day later and signed the offer letter. I have not heard back from them in 3 weeks. Congratulations, you have a job offer! The decision to accept or decline an offer can be challenging, and there are many factors to consider. The short answer is yes, you can decline the offer.