Need help drafting a job offer letter? Here are a couple of examples of job acceptance letters to provide you with a successful format.Job Offer Letter (New Hires). Employment Offer Letter Instructions. Here's a step-by-step guide to creating an offer letter that conveys your company culture and will help to create a smooth onboarding process. Employee. 1. Complete the form (refer to AR 2.62 for details). Send completed and signed form to your department head for review. Terms in an offer letter may make a difference. Instructions on how to complete this form can be found in the CPT application. Search and apply for federal jobs.