Giving a timely response is the most polite. The quicker you respond, the quicker the employer can fill the role.The state does not send rejection letters to every applicant. Some individual hiring managers may. A followup thank you email after a job rejection letter is so rare, you will stand out and it may lead to future recommendations or another job. You must submit a completed County of Sacramento Employment Application for each position you are interested in. Use these sample letters for declining a job offer as a starting point to fill in your details. Say thank you, clearly and concisely reject the job offer, and mention how you'd like to keep the door open to working together in the future. After much consideration and reflection, I have decided that I must decline the offer. When declining a job offer, using language that conveys your message and maintains the expected tone is vital.